Generate the despatch note from the shipment, invoice and note in one file
Sighthem's e-waybill software ties the electronic despatch note to the shipment itself, not to a separate screen. From the shipment record it generates a GIB UBL-TR despatch advice in one click, carrying the line items, vehicle plate and driver from the shipment. You download the XML and upload it to your own integrator, or send it through a connected e-transformation integrator. The invoice and the despatch note stand side by side in the same shipment file, so the export document set stays whole.
One-click despatch note from the shipment: line items carried automatically
The despatch note is not a new data entry, it is an extension of the shipment. Sighthem generates a GIB UBL-TR despatch advice from the shipment record in one click and carries the note lines from the shipment as they are.
- Generate a UBL-TR despatch note from the shipment record in one click; do not retype the lines on a separate note screen, carry them from the shipment as they are
- Work on a one-shipment-to-one-despatch-note basis; build a one-to-one link between shipment and document, keeping clear which note belongs to which shipment
- Take the line quantity, unit and product code fed from the shipment line, consistent with the GTIP and description on the product card
- Pull the sender and receiver party from the customer and workspace records, sparing you from filling in the same address and tax details on every note
Transport data: vehicle plate, driver and carrier on the note
A despatch note is the document of physical transport; vehicle and driver data are an inseparable part of it. Sighthem writes the transport-leg data onto the note.
- Write the vehicle plate onto the note, recording on the document which vehicle carries the goods on the road
- Add the driver to the note, keeping the driver running the shipment defined on the document
- Carry the carrier company onto the note, clarifying on the document whether it moves with your own vehicle or a third-party hauler
- Record the despatch date and the actual departure moment, keeping traceable on the document when transport began
UBL-TR generation: download the XML or send via the integrator
The e-waybill is a document that lives in GIB's UBL-TR format. Sighthem produces it in that format and offers two paths: download the XML and upload it to your own integrator, or send it through a connected e-transformation integrator.
- Generate the XML in the GIB UBL-TR despatch note format (Despatch Advice), working with the official schema rather than a non-standard structure
- Download the generated XML and upload it to your own e-transformation integrator, staying flexible in your choice of integrator
- Alternatively send it through a connected e-transformation integrator, transmitting the document without taking it out of Sighthem
- Query the status after sending (poll), seeing in the shipment file whether the document was transmitted
Invoice and despatch note side by side: the document set stays whole
A despatch note does not live alone but as part of the export document set. Sighthem keeps the invoice and the despatch note side by side in the same shipment file.
- Keep the COMMERCIAL INVOICE for export and the despatch note side by side in the same shipment file, instead of searching for the two documents in separate systems
- Verify line consistency between the packing list, the despatch note and the invoice in a single file
- Generate all the paperwork of one shipment from one record, spotting breaks in the document set early
- Open the shipment file to operations, accounting and customs from the same source, preventing version confusion
Domestic transport leg: the note as the first link of the export chain
In exporting, goods first move domestically from the warehouse to the port or customs; the document of this leg is the despatch note. Sighthem places this link inside the export chain.
- Generate a despatch note for the domestic transport leg from the warehouse to the port or customs, matching the physical movement of the goods with the document
- Position the despatch note as the first document of the export process, joining it with the COMMERCIAL INVOICE and the customs declaration in the same shipment file
- Keep the despatch note as a shipment document and the invoice as a sales document separate; do not put one in place of the other
- Tie the shipped lot and line to the note, keeping clear on the document what goods are being transported
Role-based access: the right person generates the e-waybill
Generating a shipment document is an operational permission; not everyone needs to issue a note. Sighthem ties e-waybill generation to the shipment permission with role-based access.
- Give the user with shipment permission access to generate the e-waybill, keeping document issuance controlled
- Define separate scope for operations, warehouse and accounting teams with stackable permission presets
- Record who generated which note, keeping document generation traceable
- Preserve tenant isolation within a single workspace, not mixing different teams' shipment data
After the shipment: status tracking and document archive on one screen
Generating a document is not enough; whether it was sent, in what state and whether it can be retrieved must be answered in the shipment file. Sighthem ties the generated note and its status to the shipment record.
- Archive every generated e-waybill tied to its related shipment record, sparing you from hunting for the document in separate folders
- See the sending status in the shipment file, separating which note was transmitted from which one is waiting
- Regenerate the document from its source for a shipment that needs cancellation or correction, instead of accumulating disconnected copies
- See shipment and note status instantly from the field with the mobile PWA, tracking the document without being tied to the desktop
Generate the despatch note from the shipment record, do not retype the lines on a separate note screen. When the vehicle plate, driver and line data come from the shipment, producing one note per shipment comes down to a single click; it cuts the source of inconsistency between the document and the actual shipment from the start.
When the invoice and the despatch note stand side by side in the same shipment file, you generate the export document set from one source. Document breaks and version confusion drop; you hand your customs broker and accounting a clean set with line consistency verified.
Sighthem does not replace the official GIB portal; it transmits the e-waybill through a connected e-transformation integrator, and sending is not automatic but happens on your trigger. Do not put the shipment document and the sales invoice in place of each other either; the e-waybill documents the movement of goods, the COMMERCIAL INVOICE documents the sale. To avoid forgetting to send the document, check its status from the file after the shipment.
Frequently Asked Questions
Does the e-waybill software replace the official GIB portal?
No. Sighthem does not replace the official GIB portal or the e-transformation infrastructure. It generates the despatch note in the GIB UBL-TR format; you can download the XML it produces and upload it to your own integrator, or transmit it through a connected e-transformation integrator. Sending happens not through an automatic sweeper but on your trigger; once the document is transmitted, you query its status in the shipment file.
Does the e-waybill replace the invoice?
No, they are separate documents. The e-waybill is a shipment document evidencing the physical movement of goods and is for the domestic transport leg; the invoice evidences the sale. In exporting, the sales document is the COMMERCIAL INVOICE. Sighthem keeps the two side by side in the same shipment file but does not put one in place of the other; your document set stays whole with both together.
How do I generate the despatch note, do I enter the lines by hand?
You generate it from the shipment record in one click; the line, quantity, unit and product code are carried automatically from the shipment, you do not retype them. You work on a one-shipment-to-one-despatch-note basis, so each document is tied one-to-one to its shipment. The sender and receiver details are fed from the customer and workspace records, sparing you from filling in address and tax details each time.
How do I add the vehicle and driver to the note?
Because the despatch note is the document of physical transport, you write the vehicle plate, driver and carrier company onto the note. You clarify on the document whether it moves with your own vehicle or a third-party hauler, and record the despatch date and the actual departure moment. These details are written onto the UBL-TR despatch note output and transmitted to the integrator in that form.
Can I download the generated document, am I flexible in choosing the integrator?
Yes. Sighthem generates the despatch note in the GIB UBL-TR format and lets you download the XML; you can upload this file to your own e-transformation integrator. Alternatively you send it directly through a connected e-transformation integrator. Because both paths are open, you stay flexible on the integrator side and do not have to take the document out of Sighthem and rebuild it. You can try Sighthem free for 14 days on the PRO plan and start with no card required.
Generate the despatch note from the shipment in one click, write vehicle and driver onto the document, download the XML or send it via the integrator, and keep it in the same shipment file as the invoice. Try Sighthem free for 14 days on the PRO plan, no card required.
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