Bring your small-parcel and e-commerce export together in e-export software
In e-export the problem is not the individual sales, it is the volume: hundreds of small parcels, different countries, repeat buyers, and an order, a shipment and an invoice tied to each one. Sighthem brings this operation into one flow instead of spreadsheets and copy-paste. From finding the buyer to the order, from shipping the parcel to the UBL-TR e-invoice, every step is fed from the same record and you never enter data twice. Sighthem is not a full accounting ERP; it produces the e-invoice output and leaves official transmission to your own system.
The real problem in e-export is not one sale, it is the volume
Sending a single parcel is easy; the difficulty is hundreds of small orders sitting at different stages at the same time. Sighthem gathers this scatter into one operations screen.
- Open orders, parcels in preparation and shipments on the road appear in one list with their status, so you do not hunt for where an order stands.
- Each parcel stays tied to its own order, buyer and invoice, so the match between spreadsheet rows is never lost.
- For repeat identical products an order is copied quickly, cutting data-entry time across hundreds of small lines.
- Every stage from finding customers to collection flows inside a single workspace, with cross-workspace leakage prevented by tenant isolation.
Find the buyer, tie it to the order and shipment: the chain never breaks
In e-export, repeat buyers and quickly finding new ones run side by side. Sighthem keeps both buyer discovery and that buyer's full history on the same card.
- You search for prospective buyers, check addresses with the email-verification service, and turn valid records straight into a customer card.
- Each buyer's past orders, shipments and invoices accumulate on the same card, so you do not re-enter data for a repeat buyer.
- With the campaign and send module you email buyer groups in bulk and track who opened from the same screen.
- With the mobile PWA and business-card OCR you turn a card scanned at a fair into a buyer lead at once, starting the chain from the first step.
Tie the order to the parcel and the parcel to the shipment, partial shipment included
When hundreds of small parcels are managed separately as order and shipment, error is inevitable. Sighthem ties the order to the parcel and the parcel to the shipment without a break.
- When order lines move to the shipment, quantity and price carry without breakage, so there is no second data entry.
- With partial shipment you split one order across several parcels, and the remaining quantity stays tracked automatically.
- Because package and pallet information is recorded, the parcel, order and invoice point to the same record.
- When the shipment closes the document set comes ready, so you do not gather files by hand for each parcel.
Multi-warehouse and lot traceability: which goods left from which batch
With many small shipments, stock and expiry dates slip through. Sighthem keeps which goods left from where and from which batch with multi-warehouse and lot traceability.
- With the multi-warehouse model stock is tracked per warehouse and transfers between warehouses are recorded.
- With lot and expiry traceability you trace back which batch each shipment came from.
- With FEFO logic the batch nearest its expiry is suggested first, reducing waste on short shelf-life goods.
- By scanning the GS1 barcode the parcel contents are verified, lowering the risk of shipping the wrong batch.
The UBL-TR e-invoice comes from the shipment and enters your own system as XML
In e-export the invoice should appear by itself at the end of the process; writing it from scratch on another screen is a source of error. Sighthem builds the UBL-TR e-invoice output on top of shipment data.
- While finalizing the shipment you get the UBL-TR e-invoice XML output with a single button, with lines and amounts filled automatically from the shipment.
- For a foreign buyer the document is produced with the COMMERCIAL INVOICE heading, and for a domestic buyer a UBL-TR e-invoice output.
- The output is produced in the GIB UBL-TR standard and imported into your own e-invoice and accounting system that accepts XML.
- Sighthem is not a full accounting or ledger ERP; your own e-invoice channel handles the official signature and transmission.
Role-based permissions, mobile access and customs detail keep the operation controlled
An e-export team is often a few people, and not everyone should see everything. Sighthem keeps the operation controlled with role-based permissions and mobile access.
- With role-based permissions each user sees only the screen for their job, so unnecessary access is not opened.
- With the mobile PWA you follow order and shipment status from your phone, without being tied to the desktop.
- The GTIP code needed for customs is entered once on the product card and flows into every later document from that same code.
- With letter-of-credit and document tracking, the document set to be presented to the bank is linked to the same record.
When the e-export operation is built on one record, the buyer, order, parcel, shipment and invoice are fed from the same data. Across hundreds of small shipments you do not enter data twice; the loss of matches between spreadsheets and the source of copy errors disappear.
Enter the GTIP code once on the product card. The same code flows from a single source into every later order, shipment and invoice; you do not look up the tariff position again for each small parcel and you set the customs fields right from the start.
Sighthem does not file customs declarations or perform official e-invoice transmission. Check the UBL-TR XML output it produces in your own e-invoice channel before sending; the official declaration and transmission always stay in your system.
Frequently Asked Questions
What separates e-export software from a regular CRM or spreadsheet solution?
In a spreadsheet the order, shipment and invoice for each small parcel sit on separate sheets and are matched by hand; as the volume grows the match is lost. Sighthem keeps the same buyer, order, parcel and invoice in one record and ties the order to the parcel and shipment without a break. Across hundreds of small shipments you do not enter data twice and you see where each order stands from a single list.
Does Sighthem handle the ETGB or micro-export customs procedure for me?
No. Sighthem is not an agent that files customs declarations or performs official transmission; it gathers the operation in one panel and produces standard UBL-TR XML output. You move this output into your own e-invoice channel that accepts XML and into the system where you run your customs procedures. The official declaration and transmission always stay in your existing channel.
Do I enter hundreds of small parcels one by one, or is there a faster way?
For repeat identical products you copy the order, so you do not enter every small line from scratch. You split one order across several parcels with partial shipment, and the remaining quantity stays tracked automatically. Once a buyer lands on a customer card, their later orders, shipments and invoices flow from that same card.
How do I track lot and expiry across many shipments?
Sighthem provides lot and expiry traceability; you trace back which batch each shipment came from. With FEFO logic the batch nearest its expiry is suggested first, reducing waste on short shelf-life goods. By scanning the GS1 barcode the parcel contents are verified, lowering the risk of shipping the wrong batch. Stock is tracked per warehouse and transfers between warehouses are recorded.
Do I create the invoice from scratch on a separate, second screen apart from the shipment?
No. While finalizing the shipment you get the UBL-TR e-invoice XML output with a single button, and the lines and amounts fill automatically from the shipment. For a foreign buyer the document is produced with the COMMERCIAL INVOICE heading, and for a domestic buyer as a UBL-TR e-invoice. Because the output is in the GIB UBL-TR standard, it imports cleanly into your own e-invoice and accounting system that accepts XML.
Does Sighthem replace a full accounting program?
No. Sighthem is not a full accounting or ledger ERP; it produces the e-invoice output and leaves the official signature and transmission to your own system. Its strength is on the operations side: buyer discovery, order, shipment, partial shipment, multi-warehouse, lot traceability and the document set are gathered into one flow. You keep processing the invoice in your own financial software while Sighthem carries the operation.
Move hundreds of small-parcel orders, shipments and invoices from scattered spreadsheets into one panel. Try Sighthem free for 14 days on the PRO plan, no card required.
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