Track imported inputs, recipes and closure under a single DIIB file
Sighthem's inward processing tracking software ties the DIIB permit to the end-to-end foreign trade flow, not to a separate spreadsheet. You link the imported inputs under the permit, the product recipe and consumption, the matching exports and offsets in one place. You see the remaining commitment and the permit period on a single screen, so closure stops being a surprise.
The permit card: imported inputs and scope defined in one place
DIIB tracking stays weak from the start if the permit data is scattered. Sighthem keeps the permit number, period and the imported inputs in its scope on a single card, feeding the same source into all later steps.
- Define the permit number, validity period and system (conditional exemption or drawback) on a single permit card, gathering scattered files into one record
- Link the imported raw materials, auxiliary materials and packaging in the permit's scope to the product cards, seeing clearly which input falls under which permit
- Tie the import order and supplier to the permit, keeping the source and quantity of the duty-free input on record
- Because the GTIP is kept on the product card, the tariff position of inputs and finished goods feeds the declaration and invoice from the same code
Recipe and consumption: track usage from input to finished good
The basis of the offset is which finished good consumes how much of which input. Sighthem records the product recipe and production consumption, making it concrete to tie permit inputs to exports.
- Define the finished good's recipe and unit consumption on the product card, keeping it calculable how many units of imported input an export batch consumes
- Match the quantity sent to production with the consumed lot, comparing actual consumption against the recipe theory
- Record which imported lot entered which production and shipment with lot and shelf-life traceability, proving the input-to-finished-good chain at audit
- Keep waste and consumption variance visible, spotting early any drift between the declared consumption rate on the permit and actual consumption
Remaining commitment and deadline alerts: no surprise at closure
The biggest risk in DIIB is failing to close the commitment within the period. Sighthem counts realized exports against the commitment and keeps the remaining amount and time continuously visible.
- Count realized shipments against the export commitment on the permit per transaction, seeing on one screen how much of the commitment is closed and how much remains
- Get an alert as the permit period nears its end, gaining time to complete missing exports before the deadline
- Track open commitment and remaining days on a dashboard, avoiding leaving closure to the last week and facing a quota gap
- Track multiple active permits separately, seeing exports realized against each permit's own commitment without mixing them up
Offset: link imported inputs to the matching exports
Commitment closure rests on accurate, complete matching. Sighthem links the imported input under the permit to the matching export, keeping the offset logic on record.
- Link the duty-free imported input to the exported finished good through the recipe, keeping it traceable which export counts against which input
- Attach every export shipment and customs declaration to the permit record, instead of hunting for the proof of closure piece by piece
- Mark clearly which shipment counts under which DIIB, preventing the error of writing the same shipment to two permits or leaving it unassigned
- Compare the import and export sides per transaction, spotting the offset gap, that is the missing export, early
Commitment closure file: the document set organized from the start
The closure application becomes slow and error-prone when it is rebuilt backwards from scattered folders. Sighthem collects the documents needed for closure tied to the permit record, keeping the file organized at transaction time.
- Collect export declarations, commercial invoice, packing list and shipment documents in a single list on the permit record, so you do not search backwards for a missing document at closure
- Report import and export amounts per transaction, handing your accountant and customs broker a clean set
- Link document versions to the order and shipment so you do not lose track of which document is current during closure
- See with permit-based reporting which exports were posted to which DIIB, minimizing missing-document surprises at the closure application
End-to-end flow: unbroken traceability from import to shipment
DIIB is not an island on its own; it lives in the same flow as import, production, shipment and invoice. Sighthem places the permit inside this chain, gathering fragmented tracking onto one platform.
- Start from the import order and tie the input to the permit, the permit to production, production to shipment and the export invoice, leaving no link of the chain in a spreadsheet
- Track partial shipments by line and lot, keeping clear which permit and which input each shipment corresponds to
- Get the COMMERCIAL INVOICE output for exports from the shipment screen, verifying the declaration and invoice come from the same code
- Share common data with the VAT refund side, gathering export-linked documents and amounts in a single operations layer
Access, traceability and mobile: the right data, with the right person
Operations, warehouse and accounting use DIIB data in different scopes; not everyone needs to see everything. Sighthem opens the right data to the right person with role-based access and lot traceability.
- Give foreign trade, warehouse and accounting teams separate access with stackable permission presets, controlling who sees permit and commitment data
- Record which imported lot entered which shipment and permit with lot and shelf-life traceability, proving the input-to-export chain at audit
- Verify the shipped lot by scanning the GS1 barcode, and keep imported inputs separate per warehouse with a multi-warehouse model
- See the permit period and remaining commitment instantly from the field with the mobile PWA, while preserving tenant isolation within a single workspace
Manage DIIB as a discipline of calendar and matching. When you keep the permit period, imported input quantity and realized exports on a single card, the remaining commitment updates automatically with each shipment; instead of leaving closure to the last week and facing a quota gap, you control the timeline from the start.
When imported inputs, recipe and exports are tied to the same flow, you assemble the commitment-closure file in an organized way at shipment time. Instead of rebuilding the file backwards from scattered folders, every declaration and invoice is fed automatically from the previous step; the closure application speeds up.
Failing to close the commitment in time leads to collecting the tax on the duty-free inputs with interest. Wrong matching between imported inputs and exports, overlooking the foreign-currency usage ratio and incomplete closure documents lead to the same outcome. Do not leave DIIB tracking at the edge of the operation; keep the remaining commitment and period continuously visible.
Frequently Asked Questions
Does the inward processing tracking software replace the official customs declaration system?
No. Sighthem does not replace the official declaration or permit application system; it lets you track the inward processing operation tied to the order, production and shipment. It shows the permit number, the imported inputs in its scope, the recipe and consumption, realized exports and the remaining commitment on one screen. In other words it tracks the operation and the documents; it does not submit the application to the government system on your behalf.
How do I track the remaining commitment and the permit period?
You count realized shipments against the export commitment on the permit per transaction; you see on a dashboard how much is closed and how much remains. You get an alert as the permit period nears its end, gaining time to complete missing exports before the deadline. If you have more than one active permit, you track each against its own commitment separately.
How do I link the recipe and consumption, does it calculate the offset automatically?
You define the finished good's recipe and unit consumption on the product card, keeping it calculable how many units of imported input an export batch consumes. You match the quantity sent to production with the consumed lot and compare actual consumption against the recipe theory. The system keeps the offset logic on record by linking the imported input to the exported finished good through the recipe; you confirm the final closure calculation with your customs broker.
How do I separate which export counts under which DIIB?
You attach every export shipment and customs declaration to the related permit record and mark clearly which shipment counts under which DIIB. This prevents the error of writing the same shipment to two permits or leaving it unassigned. With permit-based reporting you see which exports were posted to which permit, minimizing quota gaps and missing-document surprises at the closure application.
Does the system keep the commitment-closure file organized?
Yes. You collect export declarations, the commercial invoice, the packing list and shipment documents in a single list on the permit record, and report import and export amounts per transaction. Because documents are linked at transaction time, you do not have to rebuild the file backwards at the closure application, and you hand your accountant and customs broker a clean set.
How do I move from scattered spreadsheets and customs-broker emails to this structure?
You can try Sighthem free for 14 days on the PRO plan, move your permit, imported input, recipe and shipment data in, and test it on a real flow. Once you tie the permit to product and production records and count realized exports against the commitment, you bring DIIB tracking that was fragmented across spreadsheets and email onto a single platform. You can start with no card required.
Manage imported inputs, recipe and consumption, remaining commitment and period, offsets and commitment closure on the same platform as the rest of your foreign trade. Try Sighthem free for 14 days on the PRO plan, no card required.
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