Run multi-warehouse, stock and transfers from one place with the warehouse management software
Sighthem's warehouse management software keeps stock not as a single pool but separate per warehouse, with real quantities. You see on one screen how much of each product sits in which warehouse, on which shelf and in which lot, and you record inter-warehouse transfers through the system. Because stock is tied to the rest of your foreign trade, you plan shipments from the right warehouse and know on-hand quantity from records, not guesses.
Multi-warehouse: stock separate per warehouse, no single-pool illusion
For an exporter working with more than one warehouse, factory store or consignment point, stock is not a single number. Sighthem keeps stock separate per warehouse, so on-hand quantity appears with its real location.
- Track stock separately per warehouse, see at a glance how much of each product sits in which warehouse, and plan the shipment from the right one
- Work with a model that splits the same product correctly across different warehouses, freeing you from the false stock count a one-row-per-product assumption creates
- Define each warehouse with its own name, location and owner, keeping the factory store, shipment depot and consignment point as separate items
- See total stock and the per-warehouse breakdown together, and notice a product that ran out in one warehouse but is waiting in another
Inter-warehouse transfer: movement through the system, outbound and inbound recorded automatically
When inter-warehouse movement is tracked by hand, the gap between physical movement and the record grows. Sighthem runs transfers through the system and records both ends.
- Run inter-warehouse transfers through the system, keeping the record that deducts from the source warehouse and adds to the receiving one automatically
- See line by line how much of each product moved from which warehouse to which, and never lose stock in transit
- Pull a product into the warehouse where it is needed before shipping, preventing a loading stuck by a missing item in the shipment depot
- Track transfer history by product and warehouse, reading the gap between physical count and the system back from the movement
Shelf and location: find the product by its address inside the warehouse
Knowing which warehouse stock is in is not enough; in a growing warehouse, failing to find a product at shelf level slows picking. Sighthem adds in-warehouse location data to stock.
- Keep stock with shelf and location data, see from the record where the product sits in the warehouse, and reduce the burden of searching aisle by aisle when picking
- Direct picking to the right shelf, preventing the short or wrong shipment caused by picking an item from the wrong location
- See the quantity of the same product on different shelves and lots separately, keeping clear which batch is waiting where
- Keep the warehouse layout current with product movement, recording a new batch to the right location so stock and physical place stay equal
Lot and shelf-life traceability: the right batch with FEFO, shelf-life under control
For food, feed and similar products, stock is not just a quantity; which lot and which expiry date it is from is part of the stock too. Sighthem writes the lot into the stock itself.
- Keep lot and shelf-life data in stock, see how much of which lot remains in which warehouse, and never overlook a short-shelf-life batch
- Pick the nearest-expiry lot first with FEFO logic, reducing stock that gets stuck and written off because shelf life ran out
- Scan the GS1 barcode to record by confirmation which lot entered stock and which lot left at shipping, instead of leaving batch tracking to guesswork
- In a recall or audit, show in seconds which lot is in which warehouse and in which shipment, keeping traceability provable
Shipment depot: the warehouse as a stock source, reservation and remaining balance
A shipment load is deducted from the stock of the warehouse it leaves; if warehouse and shipment run disconnected, the same stock gets promised to two shipments. Sighthem ties the shipment to the warehouse it ships from and to its stock.
- Bind every shipment to the warehouse it ships from, and report which shipment left which warehouse and which stock
- In lot-based partial shipments, reserve pallets automatically, removing the risk of promising the same stock to two shipments and of double dispatch
- Deduct the shipped quantity from stock, making sure the on-hand balance reflects the real remaining quantity
- Top up an item running short in the shipment depot in advance with a transfer, so you do not hit a stock shortfall on loading day
From stock to document: product, GTIP and lot flow into the shipment document and invoice
If warehouse data is kept disconnected from the document side, the real batch in stock does not match the packing list and invoice. Sighthem makes the stock record the source of the document output.
- Feed the product, GTIP and lot data in stock into the packing list and the export invoice, without re-entering items and measurements
- Get the UBL-TR e-invoice or export COMMERCIAL INVOICE as XML from the shipment screen in one click, produced in line with the GIB schema
- Confirm from stock which package carries which lot and which quantity, catching mismatches between the document and the physical batch before shipment
- Import the output cleanly into your accounting software, removing copy-paste quantity errors between the warehouse and the document
Warehouse team, permissions and mobile: the same stock in the warehouse, office and on the road
The warehouse team works on the floor and operations in the office; not everyone needs to see or change every record. Sighthem connects everyone to the same stock with the right scope through role-based permissions and mobile access.
- Give warehouse, shipping and operations teams separate access with stackable permission presets, controlling who sees stock and enters movements
- Get an installable app experience on your phone with the mobile PWA, see stock and transfer status instantly in the warehouse, and enter records without returning to a desk
- Confirm the right product and lot by scanning the GS1 barcode during counting and picking, reducing stock errors from manual entry
- Keep the whole warehouse team in a single workspace, with tenant isolation preserved so data never leaks across workspaces
When stock is kept separate per warehouse and transfers run through the system, the gap between physical count and the record becomes readable back from the movement. Because on-hand quantity comes from real per-warehouse values instead of a single-pool guess, shipments planned from the wrong warehouse and stuck by stock shortfalls drop.
For shelf-life goods, let FEFO drive picking and scan the GS1 barcode both at intake and at shipping. The nearest-expiry lot leaves first, and which lot entered which warehouse and left on which shipment is recorded by confirmation; in a recall or audit you show traceability in seconds.
Spreadsheets that treat stock as a single pool collapse the same product into one row and hide the difference between warehouses; a product that ran out in one warehouse waits in another while the shipment is planned from the wrong source. Keep stock separate per warehouse and record every inter-warehouse movement as a transfer in the system.
Frequently Asked Questions
What separates warehouse management software from an accounting stock module?
An accounting stock module mostly keeps quantity and value in a single pool and does not operationally show which warehouse, shelf and lot a product is in. Sighthem's warehouse management software keeps stock separate per warehouse, adds shelf and location plus lot/shelf-life data, and records inter-warehouse transfers through the system. Because it also ties stock to the shipment and the document, you plan the shipment from the right warehouse and feed the packing list and invoice from the real batch in stock. Sighthem is not a full accounting or e-ledger ERP; it manages the warehouse and stock side from an operations standpoint.
Can it really keep stock separate per warehouse?
Yes. Sighthem keeps stock separate per warehouse rather than as a single pool, so you see at a glance how much of each product sits in which warehouse. The model splits the same product correctly across different warehouses, meaning the false stock count from a one-row-per-product assumption does not arise. You see total stock together with the per-warehouse breakdown, and notice a product that ran out in one warehouse but is waiting in another.
How do I run inter-warehouse transfers, does stock stay correct in both places?
You run inter-warehouse transfers through the system; Sighthem keeps the record that deducts from the source warehouse and adds to the receiving one automatically. You see line by line how much of each product moved from which warehouse to which, and never lose stock in transit. By pulling a product into the warehouse where it is needed before shipping, you prevent a loading stuck by a missing item in the shipment depot, and from the transfer history you read back the gap between physical count and the system.
Can I use shelf and location tracking together with lot/shelf-life traceability?
Yes. Sighthem keeps stock with both shelf and location data and lot and shelf-life data. You see from the record where the product sits in the warehouse, reducing the burden of searching aisle by aisle when picking, and you see the quantity of the same product on different shelves and lots separately. With FEFO logic it picks the nearest-expiry lot first, by scanning the GS1 barcode it records by confirmation which lot entered stock and which left on a shipment, and in a recall or audit you show traceability in seconds.
Is stock leaving the shipment depot deducted automatically, and how does it prevent double shipment?
Sighthem ties every shipment to the warehouse it ships from and to its stock; the shipped quantity is deducted from stock, so the on-hand balance reflects the real remaining quantity. In lot-based partial shipments it reserves pallets automatically, removing the chance of promising the same stock to two shipments and the resulting double-shipment risk. By topping up an item running short in the shipment depot in advance with a transfer, you do not hit a stock shortfall on loading day.
How do I move from scattered warehouse spreadsheets to this structure?
You can try Sighthem free for 14 days on the PRO plan, move your product, warehouse, stock and lot data in, and test it on a real flow. After separating stock per warehouse and adding shelf, location and lot data, you run inter-warehouse transfers through the system and bring stock tracking that was fragmented across different files onto a single platform. Because stock is tied to the shipment and the document, you produce the packing list and invoice from the same data. You can start with no card required.
Bring multi-warehouse, stock and inter-warehouse transfers onto one platform. Try Sighthem free for 14 days on the PRO plan, no card required.
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